Most business people who travel these days have a laptop in tow. Since the workflow doesn’t stop when the need to travel arises, these are necessities that connect them to the rest of the world and allow them to take care of whatever business comes up during the time that they’re away. That being the case, there are certain guidelines that should be followed in order to ensure the safety and protection of your laptop when you get called away from the office.
One of the first considerations that should be made is in regard to the laptop’s security. Since thieves will target these as often as they will cash, jewelry or other valuables, it’s critical to put as many security measures into place as possible when traveling through airports, bus terminals, train stations and any other form of public travel. Of course, it’s never wise to leave your laptop unattended. It’s a sad testament to the way of the world, but you can be fairly certain that when you return, your equipment will be gone.
When packing for your trip, place the laptop in a case that’s different – and less obvious – from its standard carrying case, and make sure that it’s checked in as carry-on luggage. This will not only ensure that it doesn’t get stolen, but will be in the pressurized part of the plane, rather than the baggage compartment, which doesn’t have pressure or climate controls that are needed to ensure the integrity of the laptop.
If you’re planning to take a nap while you’re en route via public transportation, be sure to secure the laptop before going to sleep. Some people go so far as to cuff the unit to their wrist, but there are other measures that you can take, which include placing it in its case and putting it between your feet or between yourself and the wall if you’re sitting by a window. In the event that anything should actually happen to violate the integrity of the laptop – or if it should be stolen, despite your precautions – it’s to be expected that you’ll have backed up all critical information onto disks before beginning your travels.
When you arrive at the hotel, speak with the front desk clerk to be sure that their phone jacks are compatible with your unit. If they happen to use a digital phone system which differs in voltage from that of a standard phone jack, your modem will most likely be damaged when you try to plug it in and dial-up to get an outside connection. The best approach is to call ahead and check on these accommodations before making the trip, so that you’ll know what to expect and not be left with any nasty surprises.
In addition to the laptop itself, it’s always a good idea to bring an extension cord and extra batteries. Even though you may plan to use electricity, you should also include a back-up plan, and batteries may only give you a few hours’ worth of power at a time before needing to be recharged or changed. When possible, cut down on the use of those things which need large amounts of energy, such as CD-ROMs, and reduce the number of auto-saves on your machine.
By using your common sense and taking simple precautions, as well as including some back-up cords and batteries, you should be able to travel safely and simply with your laptop without a lot of hoopla.
